Tutorial on Preparation and organization of a craft show at home.


 I hope this article benefits some or any of you who are planning on setting up a craft sale in your home. Its about my preparation and the arrangements to be made before the actual day.

Ok, so its that time of the year, when I generally start my summer craft workshop. In addition to that, I will be organizing a home show for all my craft products which include :

  • Handmade greeting cards
  • Art and Craft Kits
  • Scrapbooking stickers
  • Altered Frames and wall hangings.
  • Altered tins, door hangers etc
  • Craft embellishments.
  • I have 3 times more cards which need to be placed with envelopes in cellophane !!

These are just the main items, ofcourse there are plenty more in the sub category.  for example, the craft embellishments include,  

As you can see, my work station1 is completly a hill site full of colorful embellies.
  • foam
  • fabric
  • ceramic
  • metal
  • glass
  • wood

    Here they are all just mixed in the larger packets which first have to be sorted into different categories.These are the altered clothespin with woodsies attached to them. I have a huge pile of these to sell too. Anyone interested ?
  •  

Further more there are different shapes like, hearts, stars, flowers, critters, butterflies, oceanic, baby related and so many many more. Here I have somehow managed to fill 4 different boxes categorizing woodsies, clothespins, baby embellies and fabric flowers/butterflies. There are some more smaller boxes which I could not fit in the pic.

trying to keep some focus and make some sense of all the chaos .. .
Being methodical can be time consuming and painful but in the end, you stand to gain alot from it. I am a perfectionist and always need to see things arranged in clusters, groups, with tags, in packets etc. Ofcourse, I will be putting up my 200 different types of ribbons as well. And my handmade papers too.However I have just one week at hand and a H U G E task ahead of me in this short time.
 
Here are the few main tasks at hand :
  • Preparing the product for selling
  • All the cards have to be placed in celophane with coordinated envelopes.
  • Price tags with store labels.
  • Stickers sorted in different categories and price tagged
  • Door hangers, wall hangings and altered arts wrapped, sealed and price tagged.
  • Plastic carry bagsCalculator, cash for change, pen, receipt pad, business cards
  • Prepare the cork board for sample display sets.
Ok, so some progress is taking place. Placing here are some envelopes coordinating with the card colors.
My newer wall hangings, door hangers, placards, and bookmarks ~ waiting to be wrapped and dressed.All the embellishments, packed, tagged, and priced. Hanging for now in a make shift display.
All the embellishments, packed, tagged, and priced. Hanging for now in a make shift display. Eventually all the embellishments are going to look like this.

 Note: The tags on my embellishment packets were designed by me on my last trip to India. Very early on, I realized that its always important to market your products well. Hence these tags are printed front and back and I just punched a tiny hole so as to let them hang on the wire rack.

I know the picture quality is not good but I think you get the "picture" 🙂

 Display organization

I can never emphasis enough how important, a display really is. Probably the reason why, big stores hire a proper merchandiser just to enhance the visual effect of a display. It is necessary that the display looks uncluttered, organized, has easy access, and is attractive. No matter how brilliant a product is, if the display does not grab your attention, no one is really going to want to pick that item up, leave aside buying it.

  • Invest in a good simple fabric to cover your display area or table. Please remember dont use a printed sheet, lest it distract the buyer.
  • Give them ample of space to move around. If possible try to use the wall to hang items which can be hung.
  • Another thing, make sure, you have ample of lighting in the room and if not, try to find spot lights or lamps which can light up dark corners and focus on the item.

Here’s a list of the things I need to prepare for 

  • Get the display items out of the shed, clean the 2 metal racks, 2 foldable white tables,
  • paint the wheeled rack in the courtyard,
  • Ready the 3 table top racks
  • Find the small table top easels from the shed.
  • Get the special runners (for fairs) for dinning table
  • Gathering all the baskets for keeping the embellishments
  • This wheelie wire display is desperate for a coat of some fresh paint. There's the table wire rack that I was talking about.
    And there's the 1+2 portable tables for display.

     This is my shed. Completly stacked to the brim with my exhibition/fair stuff. Except for the blue floor sofa, its all MY STUFF !!

  •  

    There's the table wire rack that I was talking about.
  •  

Decoration

  • Prepare the Doodle Buddies Banner/Bunting with fabric
  • street signs poster
  • This bunting, I prepared last night. Ofcourse, this is not complete. I am preparing an entire tutorial for this which I will upload soon.

Advertising :

  • Facebook list on Naush and Doodlebuddies
  • Emailing list
  • Arte List
  • social club friends, or coffee morning bunch.
  • Making digital poster as well hard copy of the poster for Le Marshe, Spinneys, Lakes, Shop and Sell.
  • Ofcourse, I have kept the message clear with no fancy fonts. This is my flyer.

    Menu Planning

Keeping some light refreshments and snacks, serves two purposes. Not only is it courteous to keep something at hand to serve in this horendous heat but it also helps in keeping people over for longer while they munch something.

Dont forget, some very special friendships of like minded people can form thru such events. I know, I have met some extraordinary people thru these meetings so dont be shy to open up, speak up and talk about your art. I always look forward to exhibitions like these, becoz there is nothing better than to bump into someone who is always designing similar things like me and so, faces the same issues like myself.

Although this may not look like alot, its best not to leave anything for 2 days before the show. So the adverts, have to be out ASAP !! People need to plan their weekend and see how they can fit a little shopping at Doodle Buddies in their schedule so its best they are invited much in advance.

So far only the banner is done and looks awesome, if I may say so myself. Not even 1/3 of the cards have found their way into the cellophanes 😦  The embellishments need a lot of organizational work. At this point, if you can get someone to help out a bit. That would be great. A close friend, a good available neighbour, naturally the husband if he is willing. In my case, my kids are a huge help and support. And my hubby is like a backbone to the whole episode.

Although I have a very large courtyard/garden, due to the incredibly hot temperature, I will be keeping the show in the lounge room which means alot of reshuffling of the furniture to accomodate the show racks and keeping some space for movement at the same time.

I have managed to click and add a few photos to give you a brief idea of what I have in my plates !!

I hope you enjoy these pictures and please remember, this is my situation with the loads etc, but its not necessary that everyone HAS to unload an entire shed to get things out !! A little bit of organizational skills will help you tremendously in keeping prepared for the big day. Becoz you are the best judge of how your rooms look and how you can arrange your room to accomodate your products, you would have to have a vague picture in your mind of approximately how you want things placed. Inspite of all the best of the preparations, things do tend to go wrong at the last minute but atleast with a list of things in hand, you are overcoming a large part of if and how things can fall apart.

I have some more pointers about what kind of snacks to provide for the show in a climate like the one, we are experienceing right now, but I will keep that and a whole lot of more things for my next post, since this post has got so long already.

I hope you enjoyed your stay at Doodle Buddies. I hope you found some solutions, some ideas and found some inspiration to try out a long awaiting fair too. Please write to me if you found my article inspiring.

Thank you for stopping by.

Naush

Oh yeah, I am linking this post  to the following parties :

Friday

ffa Fridays~Sassy Sites
Feature Friday~Spunky Junky
Friday Flair~WhipperBerry
Pity Party~30 Handmade Days 
Freckled Laundry
Shanty 2 Chic

saturday
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5 thoughts on “Tutorial on Preparation and organization of a craft show at home.

  1. What an incredible amount of work you have set for yourself! If I lived closer, I would be there to help you!!!
    I’m sure your day will be a huge success, you have planned it so well and deserve it!
    *hugs* Sal x

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